Web versions

OneNote on the web gets improved inking and new features

Microsoft announced a handful of improvements and features are making their way to OneNote on the web and Teams. Some of these features have already rolled out to users, and others are just starting to roll out.

Building on the features already available in OneNote on the web, there’s an improved cut-and-paste experience that lets you paste rich content onto a OneNote page. If you want, you can also paste text without formatting. Another improvement is the ability to zoom in and out on a OneNote page so you can see things up close or get the big picture. The latest enhancement already available is the ability to resize embedded web content on a page, such as a YouTube video.


As for the features that are just starting to roll out to OneNote on the web, a new mode switcher lets you choose between edit mode and view mode. In fact, this is also available for other Office apps on the web, and it’s meant to prevent accidental changes if you’re scrolling through a document or page, which can be particularly useful if you’re using a touchscreen.

And on that note, there’s also an improved inking experience, so when you use an active pen (like the Surface Pen) in OneNote on the web, you’ll automatically start drawing. This is the behavior you’d expect on desktop versions of OneNote, so it’s good to see it on the web as well. If you use your finger, you can more easily scroll through a page or zoom in and out without accidentally inking. If you want to draw with your finger, you can also enable this option.

A few other features being rolled out are the ability to set an image as a page background and to remember the last page you used when you visited OneNote on the web. Like most of these features, it’s what you’d expect from the desktop version of OneNote, but it puts the web version up to snuff.

Finally, in the near future, you will get an improved file sharing experience in Teams. When you page a OneNote notebook to a message, Teams will let you know if the other person doesn’t have permission to access the file. Additionally, you will be able to set new permissions for the links. For example, you can make a OneNote notebook available to anyone in the chat you send it to, so you don’t have to think about giving permission to every user. Users who receive a OneNote notebook can also choose to open it in Teams, OneNote on the web, or the OneNote desktop app on their PC.

Most of these features are still rolling out, so you might not be able to see them yet. You can visit OneNote on the web to see if they are already available to you.